👥 How to Add and Manage Team Members

Yearbook advisers and senior editors can add team members to collaborate on a project. This allows multiple users to access and work on the yearbook simultaneously.

➕ Adding a New Team Member

Click the "New Team Member" button in the top-right corner of your project dashboard.

Enter:

• First name
• Last name
• Email address the user will use to sign in
  
   

Select a role for the team member (see role definitions below).
 

⚠️ If assigning the Editor role, select which pages or sections they should have access to.

Click Save.

🔐 How a Team Member Joins the Project

• Open the invitation email.
• Click Sign In or Sign Up.
• Create an account or sign in.
  
  

‼️Important:

• The email used to create the account must match the email the invitation was sent to.
• If the emails do not match, the project will not appear in their dashboard.
• If the invitee already has an account, they must log out first before signing in again to see the new project.

After signing in:

• The project will appear under My Projects.
• Click the cover thumbnail.
• Select Edit to open the book.
   

✏️ Editing Team Members

Hover over the team member’s name.

Click the pencil icon.

Update their:

Name

Assigned role

Click Save.

Note:
Email addresses cannot be changed.
To update an email address, delete the user and re-invite them using the correct email.

❌ Removing Team Members

To remove someone from the project:

Hover over their name.

Click the X icon.

🧩 Team Member Roles Explained

📚 Adviser

• Full project access
• Can manage team members
• Can manage photos
• Can manage store
• Can request PDF proof
• Only role that can place orders

🛠️ Senior Editor

• Same permissions as Adviser except:
• Cannot place orders
• Cannot manage store
• Cannot adjust book price

📄 Editor

• Assigned to specific sections only
• Must create sections before assigning this role
• Cannot access unassigned sections

📷 Photo Editor

• Access to Manage Photos only
• Cannot edit pages or sections

👥 Can I Add a Co-Adviser?

Creator Studio supports one designated Adviser per project. If another person needs to help manage the yearbook, they can be assigned the Senior Editor role.

Senior Editors have the same project editing and team management permissions as the Adviser, but cannot place orders, manage the store, or adjust book pricing.

This allows additional staff members to collaborate on the yearbook without requiring a second Adviser role.

👁️ Viewer

• Can view the book
• Cannot make edits
• Ideal for proofreaders or reviewers