🎓 Managing Parent Ads in Your Yearbook Project

As a yearbook adviser, you are the only team member who can review and manage ads submitted by parents.

To begin managing ads, click the "Parent Ads" button from your project dashboard.



 

 

📂 Ad Status Categories

You will see four categories that organize ads based on their current status.

🕒 Pending



 

Pending ads are ads that parents have purchased and submitted for review.

When reviewing:

• Check for spelling errors
• Confirm images display correctly
• Ensure content is appropriate

Actions available:

• Approve — moves the ad to the Approved category
• Deny — sends the ad back to the parent for edits

✅ Approved


 

When you click Approve, the ad moves to the Approved category.

From here:

The ad is ready to be placed into an ad section.

Once placed on a page, it will automatically move to In Book status.

❌ Denied


 

When you click Deny, a Deny Ad modal appears.

This modal allows you to:

• View ad details
• Enter a reason for denial
• Provide instructions for correction
  
  
   

Click Deny & Send to:

• Email the parent automatically
• Provide them with a link to edit their ad
• Return the ad to them for correction
   

Status behavior:

• The ad remains in Denied until the parent edits and resubmits it.
• Once resubmitted, it moves back to Pending for review.

📘 In Book


 

When an approved ad is placed on a page, it moves to In Book.
 

⚠️ Important:

Ads in this category cannot be denied while they are placed on a page.

To deny an in-book ad, you must first remove it from the page.

🔎 Sorting and Filtering Ads

If you have many ads to review, use the dropdown menus in the top-right corner to sort or filter.



You can filter by:

• Ad size
• Student name
• Grade

After filtering, results can be sorted in alphanumeric order.

✏️ Editing an Ad After Approval (Parent Requests Changes)

If a parent requests edits after submitting an ad:

The parent must contact the yearbook adviser.
 

The adviser will locate the ad in one of two places:

• Approved
• In Book

Then:

If the ad is In Book

• Remove the ad from the page first.
• Once removed, it can be denied.

If the ad is Approved (not yet placed)


 

Open the ad settings.

• Go to Approved Ads.
• Click Deny.
   

When denying:


 

Enter a reason such as Parent requested correction.
 

Click Deny & Send.

Result:

• The parent receives an email with your note.
• They can edit and resubmit their ad.
• The ad returns to Pending for review.